In the past, storing or sharing documents required a great deal of coordination and a lot of paper. To keep up with the document work and the demands of filing clerks, couriers, and fax machines were all frequently employed. When you consider the number of trees that had to be chopped down selecting top online storage platforms for all that paper, the environmental impact was massive.
Document storage and distribution software boosts efficiency and productivity in the workplace by removing the manual processes involved in the storage and distribution of documents and files. It centralizes documents, and allows users to access and find the latest version. This saves valuable time at work and helps businesses to meet the standards of compliance with regulatory requirements.
The most effective document management software features an array of modern tools that can improve collaboration and streamline workflows. Look for secure file storage offline access that is automated document synchronization once back online, and team folders that provide an extensive set of permissions that can be controlled by different stakeholder groups. Search for a reliable search engine that returns relevant results quickly.
Some of the top document management software solutions include FileHold, DocuWare, and Q-Pulse. These solutions are available in cloud or on-premise configurations and come with a range of features to streamline document storage and distribution. FileHold for instance, offers a centralized repository that is secure and encrypted with powerful search capabilities and document workflows to review and accept documents. The company also offers clients with a white-labeled portal that automates document routing as well as amazing version control, making sure that your customers and colleagues have access to the latest versions of your files.
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